Company Secretary

Do not underestimate the role of a company secretary!  So why do you need a company secretary? The position has evolved over the years from taking notes at a meeting, making the coffee, to becoming a very important advisor to the Board of a company.

There are many reasons for a company secretary, the role is varied and is central to ensuring that company procedures are followed and regularly reviewed and to ensure good corporate governance within an organisation.

Communication is key, acting as a conduit between the Board of an organisation and the various stakeholders, the role is essential to any organisation.   Typical duties may vary depending upon the size of a business or whether the company is listed.  Being responsible for the efficient administration of a company, a company secretary has good organisational skills and an eye for detail.

Duties of a company secretary usually include arranging meetings of the directors and shareholders, issuing notices of meetings, preparation of agendas, circulation of relevant papers and taking and producing minutes to record the business transacted at the meetings and the decisions taken, as well as maintaining the company’s statutory books and records.

Without doubt the company secretary’s role is pivotal to the day to day running of a company, not just in terms of administration and compliance but ensuring effectiveness of the board processes and good corporate governance.

Importance of Corporate Governance

Corporate Governance is the cornerstone of any good business encompassing the processes, practices, and policies that a company relies on to make formal decisions and to effectively manage a company.   The company secretary is at the forefront of ensuring that good corporate governance is adhered to within a business, providing support that goes above and beyond carrying out their day-to-day duties.

Corporate governance includes accountability, transparency, fairness, and responsibility. Implementing good corporate governance will ensure that the company protects its members, officers, and management.

How can we help?

Boston provides a full service which includes the co-ordination and preparation of board packs, attendance at meetings, preparation of professional minutes, corporate governance monitoring and review, statutory compliance, maintenance of statutory registers including the register of conflicts and statutory filings.  A range of administration services can be provided to support the corporate secretariat and can be tailored to suit a client’s needs.

If you would like to find out more, please get in touch with us by email or by phone +44 (0) 1624 692930